We all know how difficult it is to decide that how much Office space we really need for a new place. When we begin looking for a office space, our first consideration should be size, design, furniture, cabins. Open area needs to be ascertained to have a fair idea of how much office space is required. After all, size of office space is the one thing we can’t change without incurring notable expense.
How much office space would be sufficient?
That’s actually a complex asking. Here we can’t give you an exact figure or formula, but we can try & explain what you should consider to answer yourself.
If you lease smaller space, you will struggle to fit your growing team. That may hamper your growth as well. If you lease too much space, you will end up burdened by unnecessary costs.
Consider following variables carefully;
Work-Stations: When you start to hunt for a new office space, every single listing will throw the same number at you that is, Sq. Ft. This figure will also be the first thing real estate agent will mention when they walk you through a building. Beware about sq ft area and carpet area, as some building owners and property agents specially in malls count super area where as actual area for office is far less.
Our guidelines refer to usable space. It’s always good to measure it by yourself to be sure you get what you going to pay for. Calculating sq ft you need isn’t a precise science. Moreover, it’s good to have a range in mind so your property dealer show you spaces accordingly. For Example, you might say that to seat 10 employees you need at least 500 sq ft,in a budget of not more than Rs 20,000.
Common Area: In open offices, you can adjust more people into the same space, where as private offices provide privacy and confidentiality.
Every office requires common spaces like- Conference rooms, Reception, Storage, Library, Pantry and Restrooms. However, these needs depend on your style of business. If your business is to receive visiters like customers, patients, vendors, or partners, you’ll need a reception area and a sufficient space to accommodate your receptionist plus Guests.
Design & Layout: To know how much space you need, it’s best to start with design & layout that best suits your venture. Practically, you have three options–
Option 1; Open Style offices: Big open area & rooms where everyone sits and works together. Workforce usually works on open large tables, desks or cubic, preferable for Co-Working & Back office operations and sometimes call centres.
Option 2; Networks of traditional offices: Closed cabins, Conference rooms, Executive cabins. These are not as trendy as open offices, but still many businesses prefer this style.
Option 3: Combination of both: We have some degree of privacy, but now a days plenty of work happens right in the open space. This layout is useful for most of businesses with varied needs. For example, marketing teams may like working with each other in a group, but Boss needs a door which can be closed when needed.
Future Ready: Every year moving to a new space is not something anybody wants to, so it’s important to plan ahead and make sure new office meets your current and future needs.
If you expect to hire more people next year or you will move into a new segment or require space somewhere to put next year’s big inventory, It’s always good to lease spaces in such a way that you reach your occupancy limit. You can write/evaluate your short term, mid-term and long term plans in order to get a good space at right price. Think about how your business will change over the next years.
The bottom line is; how much office space actually you need?
Enough to seat all of your employees, with shared common space, match your culture, and above all allow for future growth. If you have enough funds and expect to grow fast, then take another 20% on for safe measures.
If you consider all the above variables carefully, outlined here, you will be able to find the right space that enhance your teams comfort and meets your standard requirement.
You can write to author of this article at officepostbox1@gmail.com
Or Call OfficePostBox Office Space on rent team at +91-998-825-2755